Executive Manager

Job description / Role

Job Opportunity: Executive Manager – US Office

Position Overview: We are seeking an Executive Manager to lead and manage the operations of a US-based foundation and assist the Chairman with his diverse schedule and responsibilities. This role involves overseeing key initiatives, ensuring the successful execution of strategic objectives, and providing comprehensive support to the Chairman. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks with precision and dedication.

Responsibilities:

Leadership and Management of the Foundation:
• Lead and manage the foundation’s activities in the United States according to the strategic objectives set by the Chairman.
• Provide support to the Chairman in his business, personal, and varied responsibilities.
• Travel as needed within the US and internationally to fulfill foundation objectives and represent the Chairman.

Specific Responsibilities with the Foundation:
• Gain a comprehensive understanding of the foundation’s history, initiatives, and operations.
• Oversee a key initiative focused on fostering dialogue, including all administrative, logistical, communication, and organizational aspects of the fellowship program.
• Manage the fellowship program, including scheduling the itinerary, coordinating speakers, and organizing cultural visits and meals.
• Outline and monitor the program budget.
• Maintain communication with all stakeholders involved in the fellowship, including speakers, travel agencies, and service providers.
• Collaborate closely with the foundation’s international offices to ensure aligned objectives and activities.
• Engage proactively with past and present fellows, assign tasks, and oversee their action projects.
• Manage the foundation’s social media platforms and website, ensuring regular updates.
• Co-write and distribute a monthly newsletter about the fellowship.
• Plan and execute special events throughout the year to promote bilateral relations and fellow engagement.
• Contribute to enhancing the foundation’s vision and strategic planning.
• Identify and address internal and external issues that impact the foundation, proposing solutions as needed.
• Serve as a professional advisor on all aspects of the foundation’s activities.
• Foster effective teamwork between the Board, Chairman, and international offices.
• Represent the foundation in official and unofficial meetings, promoting its projects and activities.
• Oversee and cooperate with accountants on tax-related and regulatory matters, ensuring compliance with relevant regulations for NGOs.
• Manage the foundation’s funds according to the approved budget and monitor cash flow.
• Ensure proper bookkeeping and accounting procedures.
• Administer all aspects of special projects, from planning to evaluation.
• Develop and maintain contacts with relevant stakeholders, including government officials, think tanks, business groups, media, and other foundations.
• Work on fundraising initiatives and develop press releases and information statements as needed.
• Promote the foundation’s programs on various platforms, emphasizing bridge-building between different regions and cultures.
• Manage the annual program’s inauguration, including exchanges, reunions, and special events.
• Pre-screen fellowship applicants, conduct interviews, and present the final candidates to the Chairman for selection.

Responsibilities with the Office:
• Perform administrative tasks, including filing, printing, and document preparation.
• Handle correspondence and maintain contact with key aides, high-level officials, and other important contacts.
• Coordinate and supervise staff in the Chairman’s residence, managing ad-hoc maintenance as needed.
• Draft and summarize reports, conduct research, and prepare essays, memos, or introductions to publications as directed by the Chairman.
• Manage the Chairman’s schedules, appointments, and travel arrangements while in the USA.
• Develop, organize, and manage events such as working dinners, workshops, roundtables, and conferences.
• Create press releases and promotional materials as required.
• Coordinate with multiple offices in different locations.
• Occasionally travel with the Chairman and liaise with office staff and the investment team.
• Maintain expense logs and handle some credit card payments.
• Coordinate with the investment team and oversee US accounts.

• Bachelor’s degree required.
• Experience in a similar role, with proven fundraising experience.
• Excellent English skills, both spoken and written.
• Exceptional attention to detail.
• Strong multitasking and prioritization skills.
• Ability to manage a constantly changing schedule.
• Proactive in anticipating problems and providing solutions.
• Willingness to work long hours occasionally.
• Ability to travel internationally as needed.

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions:

• Banking & Finance
• Human Resources
• Oil & Gas
• Construction
• Architecture & Engineering