Receptionist and Admin Assistant

Job description / Role

We are seeking a highly organized and professional Receptionist and Admin Assistant to join our team in the Gold and Bullion industry in Dubai, UAE. The ideal candidate will be responsible for providing administrative support and exceptional customer service to our clients and visitors. This role requires a proactive and detail-oriented individual who can handle a variety of administrative tasks with efficiency and professionalism.

Responsibilities:
- Greet and assist visitors in a courteous and professional manner, ensuring a positive experience for all guests.
- Answer and direct phone calls, take messages, and handle inquiries with discretion and efficiency.
- Manage the reception area, ensuring it is tidy and presentable at all times.
- Coordinate and schedule appointments, meetings, and conference room bookings.
- Provide administrative support to various departments, including data entry, filing, and document management.
- Assist with office supply management and procurement as needed.
- Handle incoming and outgoing mail and packages, including distribution and shipping.
- Assist with basic accounting and bookkeeping tasks, such as invoice processing and expense tracking.
- Collaborate with team members to support various ad-hoc projects and tasks as needed.

- Bachelors degree or equivalent; additional certification in Office Management is a plus.
- Proven experience as a receptionist, front office representative, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software.
- Excellent communication and interpersonal skills, with a friendly and professional demeanor.
- Strong organizational and multitasking abilities, with a keen attention to detail.
- Ability to handle confidential information with integrity and discretion.
- Customer service-oriented with a positive and helpful attitude.
- Ability to work effectively both independently and as part of a team in a fast-paced environment.
- Fluency in English and Hindi, knowledge of additional languages is a plus.
- Familiarity with the Gold and Bullion industry is preferred but not required.

Salary:
AED 4,000 per month inclusive of fixed allowances.

About the Company

Connecting Minds HR Services FZE is an Executive Recruitment agency that focuses on providing the right fit and tailored approach to help our clients to obtain the right match.

Our Jobs influence our life ! A business is only as good as the people within it. We invest in time, we talk to our clients to understand the business needs, motivation and the goals.

We provide world class services such as Executive Search and Selection through our office located in the UAE. We take pride to get the right fit as we personally interview each candidate for the role. This provides a touch of personalized service that goes an extended way with both the candidate and company. It also gives us the sense of the right match required to make both parties contented.

We come with unique experience in Recruitment, Outsourcing and PRO Services.

We provide search and selection recruitment service in the staffing across different industries.