Receptionist and Admin Assistant

Job description / Role

Job Summary:

A leading medical company is looking out for a Receptionist Cum Administrative Assistant who will be responsible for managing the front desk area, greeting visitors, and handling telephone calls. In addition, this role provides administrative support to the organization by assisting with tasks such as scheduling appointments, managing correspondence, and maintaining office records.

Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Manage incoming and outgoing phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data.
• Greets and directs visitors to the company.
• Takes and retrieves messages for various personnel.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Coordinates the pick-up and delivery of express mail services (FedEx, Aramex, etc)
• Assist colleagues whenever necessary.
• Keep stock of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Data entry, retrieval, and database maintenance.
• Filing and archiving.
• Creating and managing documents, spreadsheets, and presentations.
• Compiling reports.
• Managing diaries for team members.
• Scheduling meetings, taking minutes, and arranging conferences and events.
• Speaking to customers and clients to answer queries and resolve issues.

• Bachelor's degree holder.
• Proven experience as a receptionist or secretary.
• Good English communication and written skills.
• Proficiency in office software.
• Excellent organizational and time management abilities.
• Strong communication and interpersonal skills.
• Professional appearance and demeanor.
• Attention to detail and accuracy in work.
• Ability to multitask and work effectively in a fast-paced environment.
• Customer service orientation and a welcoming attitude.
• Discretion and the ability to handle confidential information with care.

About the Company

A leading holding company in UAE.