Project Administrator/Receptionist

Job description / Role

Wood is currently looking for a Project Administrator/Receptionist to join our team in Dubai.

RESPONSIBILITIES
- Organizes and expedites flow of work through project or site and initiates follow up action
- Maintains knowledge of project status, scheduling requirements, and departmental
- operations/procedures
- Assists with setup, development and coordination of site-specific PMP and PIFs
- Sets up and maintains hard copy and electronic site file directories
- Issues and approves access to shared project drives and websites
- Ensures the correct functioning of facilities, office and/or business support services.
- Performs clerical, administrative and general office duties including transcription, typing, and
- recording
- Ensures reports and documents follow company and project standards and quality
- Manages project specific forms and instructions
- Coordinates, schedules and prepares information for meetings and appointments
- Assists field operations with completion of daily time sheets
- Assists with onboarding/orientation of personnel
- Assists with internal and external project audits
- Arranges travel, accommodations and car rentals
- Prepares letters and memoranda for manager's review
- Gathers data and material information to be billed
- Scans, emails, answers phone, makes copies.

Qualifications:
- High school education or equivalent is preferred.

Knowledge, skills and experience:
- Five years of project/admin experience.
- Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
- Ability to correspond and interact with others in a courteous and professional manner
- Possess good organizational skills
- Self-motivated to learn
- Bilingual a plus
- Must have valid Driver's License
- Exceptional organizational skills
- Effective organization & planning skills
- Ability to handle multiple tasks and changing priorities in a fast paced environment
- Understands and controls one's emotions with empathy for others
- Use effective verbal and written communication skills
- clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand other perspectives.
- Uses initiative and a proactive approach to problem solving
- Commitment to continuous improvement
- Demonstrates commitment to Wood Values, Visions & Behavior

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.