Personal Assistant - Corporate Services

Job description / Role

Job Requisition ID: 162897

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A"rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

We are currently seeking an experienced Personal Assistant professional to join our corporate Services in the capacity of Personal Assistant.

Overview of the role
We are seeking a highly organized and detail-oriented Personal Assistant (PA) to provide comprehensive support to our senior leaders. The ideal candidate will possess exceptional organizational skills, be comfortable in a fast-paced senior management environment and demonstrate a high level of professionalism. This role requires managing multiple tasks efficiently while maintaining a positive and proactive attitude.

What you will do

Agenda Management:
- Coordinate and manage the daily schedules of multiple senior leaders with precision.
- Organize and schedule meetings, appointments, and events, ensuring smooth day-to-day operations.
- Prepare senior leaders for meetings, providing all necessary materials and information.

Correspondence Handling:
- Manage incoming and outgoing communications, including emails, phone calls, and letters.
- Draft, review, and edit correspondence, reports, and presentations with a keen eye for detail.
- Prioritize and respond to urgent communications promptly and efficiently.

Administrative Support:
- Create high-quality documents, reports, and presentations using Microsoft Word and PowerPoint.
- Handle travel arrangements, including booking flights, accommodations, and transportation, ensuring seamless travel experiences.
- Support the team with onboarding new employees, including preparing orientation materials and coordinating initial training sessions.
- Manage office supplies and equipment, ensuring the office environment is organized and well-stocked.

Confidentiality and Professionalism:
- Handle sensitive information with the highest level of confidentiality and discretion.
- Maintain a professional and courteous demeanor in all interactions with internal and external stakeholders.

Required skills to be successful
- Proven experience as a Personal Assistant or in a similar role, preferably supporting senior leaders in a corporate or ambassy environment.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Outstanding proficiency in Microsoft Office, particularly Word and PowerPoint.
- Excellent written and verbal communication skills in English; native English speaker is an advantage.
- Strong attention to detail and accuracy, ensuring high-quality work.
- Ability to maintain a positive attitude and work well under pressure.
- Familiarity and comfort with senior management environments.
- High level of integrity and ability to handle confidential information discreetly.
- Flexibility and adaptability to changing priorities and demands.

What equips you for the role
- Bachelor's degree or equivalent work experience.
- Minimum of years of experience in a similar role.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.