Personal Assistant to the Chairman

Job description / Role

Job Summary: The Personal Assistant to the CEO provides high-level administrative support to the Chief Executive Officer (CEO), ensuring the smooth and efficient operation of the executive's day-to-day activities. The role requires a proactive, highly organized, and confidential professional who can handle a wide range of tasks, manage complex schedules, and assist in various business functions.

Key Responsibilities:

Calendar Management:
- Coordinate and manage the CEO’s schedule, including appointments, meetings, and travel arrangements.
- Prioritize and resolve scheduling conflicts, ensuring the CEO's time is used efficiently.

Communication:
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Draft, proofread, and manage correspondence and communication on behalf of the CEO.
- Handle phone calls, emails, and other communications with discretion and professionalism.

Meeting Coordination:
- Organize and schedule meetings, including preparing agendas, arranging logistics, and taking minutes.
- Follow up on action items and ensure deadlines are met.

Travel Arrangements:
- Plan and coordinate travel itineraries, including booking flights, accommodations, and transportation.
- Prepare travel documents and ensure all arrangements align with the CEO’s preferences and schedule.

Administrative Support:
- Manage and maintain confidential files and documents.
- Prepare reports, presentations, and other documents as needed.
- Conduct research and compile information for meetings and decision-making.

Project Assistance:
- Assist in the management and execution of special projects and initiatives.
- Track progress and report on project status to ensure timely completion.

Expense Management:
- Process and reconcile expense reports and invoices.
- Track and manage the CEO’s budget for travel, entertainment, and other expenses.

Personal Support:
- Provide personal assistance as required, which may include managing personal appointments, household tasks, or other personal errands.

Qualifications:

- Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Experience: Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting senior executives or C-level personnel.

Skills:

- Exceptional organizational and time-management skills.
- Preferred English and Arabic Speaking
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to handle sensitive information with confidentiality.
- High level of attention to detail and accuracy.
- Working Conditions:
- Fast-paced office environment with occasional need for extended hours or availability outside of standard business hours.
- Occasional travel may be required.

About the Company

Louzan Fashion is a luxury Ladies Abaya and Sheila brand for the contemporary Arabian lady.

Crafted tailoring that is individual and elegant for everyday, formal and special occasions.

A considered collection of fabrics, stitching and finishes are combined together to deliver truly bespoke fashion that blends edgy styles with traditional cuts.

Starting with a single outlet in Al Ain during 2003, Louzan has now added to its name 16 more outlets spread over Al Ain, Abu Dhabi, Dubai, Muscat, Sohar, Salalah, Doha. The supply of innovative modern designs of Abayas and Sheilas are done at the manufacturing arm (88,000 sqft) of the Group in Al Ain Industrial Area. Other than supplying to the retail outlets the Group also exports to countries across the GCC and Egypt. The Group optimistically contributes to the blooming industry of Abaya and Sheila, and special care is being taken to synchronize the highly creative and experienced team to innovate new distinct designs in each and every product.