Guest Services/Office Assistant

Job description / Role

Charterhouse is working with a Global Law Firm who is interested in hiring a professional, highly organised individual to support with administrative and front desk tasks within their Abu Dhabi Office. This is an exciting opportunity to work with a well-reputable, professional organisation. Due to the demands of the role, it is preferred that the candidate has professional, legal or financial services experience.

This role will be focused on managing the reception area, providing excellent customer service and administrative support such as, greeting clients into the business with a professional and personable manner, responding and delegating incoming emails, and answering inbound calls, answering any queries. The assistant will ensure that the reception area is tidy, presentable and well stocked at all times as well as maintaining upkeep of stationery and materials for the office. It will be their responsibility to prepare meeting rooms, as well as assisting clients and staff to the meeting rooms, ensuring they have all material required.

In addition to this, the office assistant will be responsible for supporting senior management by managing diaries, scheduling and preparing meetings, organising transport for staff and occasionally for visitors. Tracking and ensuring all calendars, procedures and accounts are up to date and efficiently monitored are also tasks that will need to be completed.

To be considered for the role, it is crucial that the candidate have similar experience. The ideal candidate will have worked within Professional, Legal or Financial Services. In addition to exceptional customer service skills, the successful candidate must have proficient communication skills in English, both written and verbal, with an excellent team work approach. The successful candidate will already be residing in Dubai, ideally possessing UAE working experience.

About the Company

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.