Front Office Assistant

Job description / Role

We are seeking a dynamic Office Administrator to join our team at in JLT, Dubai. The ideal candidate will be integral in supporting our sales operations and ensuring smooth administrative functions within the office. This role is essential in driving our commercial success and enhancing client experiences.

- Sales Reporting: Generate and manage detailed sales reports that provide valuable insights into our commercial performance. You will ensure accuracy and timeliness in reporting to support informed decision-making.

- Sales Administration: Provide comprehensive administrative support to our team of Sales Executives, ensuring they have the resources and information needed to drive client engagement and close deals.

- Email Marketing: Manage email marketing campaigns aimed at nurturing client relationships and generating new business opportunities. Your role will be pivotal in communicating our value proposition effectively to clients.

- Team Support: Act as the backbone of the sales team, coordinating between different departments, handling client inquiries, and ensuring the sales process is streamlined and efficient.

Bonus Skills:

- Social Media: Experience in managing social media accounts to enhance our online presence and engage with clients.

- Graphic Design: Ability to create visually compelling content for marketing campaigns, ensuring consistency in branding and messaging.

You have a keen eye for detail, a passion for client service, creative and a strong commercial mindset. You thrive in a fast-paced environment and are committed to contributing to the success of the team. Your ability to juggle multiple tasks and priorities makes you an invaluable asset to the organization.

If you are looking for an opportunity to grow your career in a vibrant, client-focused environment, we would love to hear from you. Join and help us shape the future of temporary staffing in Dubai.

We are looking for an Office Administrator who not only excels in traditional administrative tasks but also understands the importance of fostering loyalty in today’s gig economy. The ideal candidate will have a proven track record in email marketing, sales coordination, and administrative support, with a keen ability to build strong relationships both within the team and with external partners.

With a background in email marketing, this candidate knows how to craft and execute campaigns that resonate with clients, driving engagement and fostering long-term relationships. Their experience in sales coordination ensures that the sales team is always supported with the right information and tools, enabling them to focus on what they do best—closing deals and building client loyalty.

This candidate thrives in fast-paced environments and understands the nuances of the gig economy. They bring a proactive approach to administrative tasks, whether it’s generating sales reports, coordinating between departments, or managing schedules. They are adept at creating a sense of community among team members and clients alike, fostering an environment where everyone feels valued and connected.

In addition to their core responsibilities, this candidate has a bonus skill set in social media and graphic design, which they use to further enhance the company’s brand presence and engage with a broader audience. They are the kind of professional who goes beyond the typical admin role, contributing to a culture of loyalty and mutual success within the organization.

About the Company

eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner.

Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey's, market mapping and training and development courses.

Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion.