Specialist, Onboarding

Job description / Role

Job Purpose

Onboarding & Offboarding:
- Follow up onboarding activities (i.e., communication with candidates after job offer acceptance, welcome email, prepare joining formalities, accommodation, and transportation coordination, ...etc.).
- Follow up offboarding activities (i.e., final exit issuance, final settlement, air tickets...etc.).
- Initiate and follow up clearance process for offboarding employees.
- Follow up new file number creation.
- New employees' announcement to their department.
- Onboarding survey.

Third Party Services:
- Explore cost-saving opportunities without compromising quality.
- Strive to enhance efficiency in vendor management.
- Follow up on budgets related to third-party services.
- Monitor contract performance, track expiration dates, and facilitate renewals.
- Participate in contract negotiations, ensuring favorable terms and compliance with legal requirements.
- Reconciliation of account for the third parties' companies and recruitment agencies.
- Follow up expat iqama issuance for new employees. Process and follow up the day-to-day activities of third parties' employees (i.e., exit re-entry, official letters, monthly salary transfer ...etc.).

Banking:
- Follow up payment of the agencies' invoices on time including creation of PR/PO/SES.
- Opening and updating bank account for the non-staff employees (Salary Card).
- Follow up employees with cash salaries status in SAP.
- Issuance of personal loan letters.
- Send letter to the bank for terminated employees whom having a loan.

Visa Services:
- Prioritize efficiency, ensuring that visa applications are processed swiftly.
- Assist applicants in completing visa applications accurately and efficiently.
- Guide applicants through the complexities of visa requirements and applications.
- Contribute with the visa company to faster the process.

Performing operations services support tasks efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

HR Proficiency:
- Ability to obtain updated soft and technical skills related to the job
- To have a vision and a plan for the career path and how to achieve it.

Delivery:
- Perform the planned activities to meet the operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:
- Solve any related problems arise and escalate any complex operational issues.

Quality:
- Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:
- Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:
- Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:
- Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Division: Support Services

Job Family: Operations Services

Grade: D1

- Bachelor Degree in Human Resources or Any relevant field
- 2 to 4 Years
- Ad Hoc Reporting
- Data Collection
- Employee Records Maintenance
- Spreadsheet Preparation
- Time Recording

Technical Knowledge
- Communication skills
- Sense of responsibility

About the Company

alfanar builds efficient energy systems & solutions of the present and sets up infrastructures for a brighter future.

We assist utility sector partners & customers in transforming cities into sustainable, habitable, and inclusive Smart Cities by harnessing renewable energy resources from wind, solar, and waste heat energy. Promoting the transition to a sustainable eco-conscious future.

Using world-class technologies, we develop unrivaled quality electrical solutions & products from our manufacturing facilities, to solve the world’s major energy challenges and make the world a better viable place.

Diligence, Efficiency, and Innovation are the key criteria our teams adopt in order to continuously provide effective solutions. We’re constantly equipping our teams with the tools they need to expand their horizons and reach higher grounds.

Being in an ever-changing environment with a crucial impact on their surroundings, our employees are nurtured to become keen thinkers with highly refined skills and a consistent outlook on the future, working together on finding the next big innovation.