Workshop Coordinator

Job description / Role

Team Coordination:
• Conduct daily pre-start meetings to ensure everyone is informed and prepared to perform tasks safely and efficiently.
• Liaise with the site team to align maintenance schedules, mobilisation, and demobilization dates with project timelines.
• Coordination of Equipment Repairs and Maintenance in Workshop:
• Oversee and schedule all repair, maintenance, and overhaul activities for equipment.
• Ensure timely completion of preventative and corrective maintenance tasks.

Workshop Operations:
• Manage daily workshop operations to ensure efficient workflow.
• Coordinate the loading and offloading of equipment within the yard.

Documentation and Reporting:
• Maintain accurate records of all maintenance and repair activities, including equipment certifications.
• Collect and update weekly checklists and ETM reports from sites, ensuring data is accurately recorded in the system.

Inventory and Parts Management:
• Manage inventory levels of spare parts and materials required for equipment maintenance.
• Coordinate with suppliers for timely procurement of necessary parts and materials.

Safety and Compliance:
• Ensure compliance with all safety regulations and company policies within the workshop.
• Prepare and submit monthly reports on HSE.

Plant Shipment Coordination:
• Organize and oversee the shipment of equipment from the yard to various sites, including international shipments.
• Ensure all shipping documentation is accurate and complete.

Preventive Maintenance Orders:
• Generate and issue Preventive Maintenance (PM) orders for scheduled equipment servicing.
• Track and monitor the completion of PM tasks to ensure equipment reliability.
• Time Sheet and Attendance Management:
• Accurately collect and submit time sheets for all workshop staff.
• Monitor attendance and coordinate leave schedules to maintain optimal staffing levels.

Continuous Improvement Initiatives:
• Coordinate 5S activities to maintain a clean, organized, and efficient workshop.
• Identify opportunities for process improvements and implement best practices in the workshop.

General Support Tasks:
• Assist with material preparation and other tasks to support ongoing projects.
• Provide technical support and expertise to the site team as needed.

Diploma or Bachelor's degree in Industrial Engineering or equivalent

Skills:
• Strong organizational skills to manage multiple tasks and prioritize effectively.
• Excellent communication skills, both verbal and written, for coordination with team members and external parties.
• Technical skills and knowledge of machinery, tools, or construction materials.
• Proficiency MS Office

Years of Experience:
• 3 to 5 years of experience in a similar role within a workshop, yard, or logistics environment.

About the Company

A leading company in the Middle East.