Specialist, HSE (Planning)

Job description / Role

About The Company

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC's entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world. As a global energy maritime logistics leader and the dedicated and vital logistics arm for ADNOC Group, we are driven to set the highest standards in shipping and maritime operations, pushing boundaries and pioneering new frontiers in sustainability. We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first

Job Purpose

Provide technical expertise and analytical support in preparation of HSE 5-years business plan and strategic HSE master plan. Support in formulating effective key performance indicator (KPI) measures and company performance scorecards, accounting for technical, commercial, manpower and financial elements aligning with ADNOC corporate objectives. Develop and provide technical expertise/advice and analytical support on HSE Budget and cost control matters. Develop Division Budget in line with HSE division Objectives and provide support to HSE teams to achieve proper project planning preparations, schedule follow up and action tracking for homogeneous implementation of the Company HSE Objectives and in compliance with ADNOC Code of Practices.

Key Accountabilities
- Provide technical expertise and support in preparation of HSE objectives and plans over the short, medium and long term/5-years business plans. Facilitate the development of HSE balance scorecards, follow-up implementation and assist in measuring the progress.
- Participate in developing corporate HSE planning processes, annual operating plan and HSE Master Plan and provides guidance and support in the implementation of the same.
- Lead the development and maintain HSE performance score cards in align with the HSE division mandate. Monitor the implementation and performance progress.
- Lead the development and update HSE mandates, and Business Functional Manual including resources constrains and capacity within the development, operation, monitoring and implementation of 5-year HSE Business Plan, as well as ensuring alignment with corporate strategies/objectives.
- Provide professional advice and technical support on Quality Management System and international standards to ensure HSE core process aligned with the international standard requirements. Applying pre-qualification assessment related to HSE & Quality within HSE Division.
- Track and follow-up the implementation of management action plans to closeout all findings and overdue actions from the internal audit or any other related activities.
- Develop and maintain the HSE Division Core Business Process to align with the ADNOC Corporate integrated management systems requirements.
- Map the ISO standards certification requirements for the HSE Division and lead the process of applying the standards requirements.

Job Specific Accountabilities
- Lead the implementation and maintaining of the Quality Management System and provide support in closing any identified gaps.D
- evelop and update the Pre-Qualification assessment criteria for HSE & Quality sections in liaison with Procurement Division.
- Provide professional & technical guidance in the Pre-Qualification assessment and conduct the HSE & Quality Pre-Qualification assessments.
- Lead the initiation and implementing of the procurement process for the HSE Division including raising and conducting the purchasing requisition, purchasing orders, acquisition requests and work services orders through system and follow up the completion of each project.
- Participate in the technical evaluation as a part of the procurement process.
- Develop Divisional Budget in line with HSE Division Objectives and provide support to HSE Teams and Managers to achieve proper project planning preparations, schedule follow up and action tracking for homogeneous implementation of HSE Objectives and in compliance with ADNOC Code of Practices.
- Lead the preparation of the annual Operating, Capital/Extra-ordinary and Manpower budget preparation process, ensuring that the budget and 5-year Business Plan preparation exercise is completed within the required time frame and in conformity with Company management/ shareholders' objectives.
- Review, coordinate and analyse budget estimates/proposals aimed at ensuring that the application of the budget policies is in line with Company's approved procedures and guidelines, and provide professional assistance and recommendations on improvement and implementation of corrective actions. Ensure that commitments/accruals of capital/operating expenditure are in accordance with financial authorities.
- Provide technical support in the follow up of the execution and close out of projects. Coordinates with the respective budget centres for obtaining proper justifications to the budget under/over runs and prepare periodic variance analysis reports.
- Monitor and review on a continuous basis the actual performance against budgets and assists the various parties in determining and evaluating trends for management.
- Ensure that Authorization for Expenditures (AFEs)/ Authorization for over Expenditure and Unbudgeted items (AFOUs) requests are raised and approved by the Management prior to any commitment related to Operating/ Capital Expenditures in accordance with financial authority.
- Prepare and analyses the budget reports, review cost allocation, compare actual costs against budget, and make appropriate comments to the concerned teams for over/ under Budget Expenditure.

Minimum Requirements
- Bachelor Degree in any field.
- At least 6 years' experience in various aspects of safety and environment, preferably in an oil refinery or petrochemical plant, of which at least 3 years should have been in a supervisory level.
- Excellent knowledge of international and local HSEF legislation and regulations.
- Has HSE impact expertise and the ability to assess and plan the mitigation of negative factors.
- Management and Planning skills.
- Project Management ability.
- Excellent communication, leadership and interpersonal skills.
- Computer literate.
- Quick and sound decision-making and judgement.
- Audit/assessment skills using auditing management systems.
- Strong analytical and problem solving skills.
- Data analysis and report writing skills.

About the Company

We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.

We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.

Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.

Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.