PR Coordinator

Job description / Role

PR Coordinator - 3 Months Temporary

Role Title: PR Coordinator
Role Type: Outsourced, Full Time, On-Site
Work Location: Dubai, UAE
Contract Duration: 04 Months - July-October
Benefits: UAE Work Permit Only; Candidates on spouse visa or dependent visa only with own medical insurance in UAE

Media Registration:
• In the pre-show phase, work closely with the PR lead to handle media accreditation, vetting, and registration inquiries
• During the event, assist with on-site media registration and badge distribution, ensuring all approved media receive confirmation emails and possess all necessary information for printing their badges and accessing the event halls

Media Relations:
• Support the PR lead by handling media inquiries (reactive);
• Sourcing relevant information from exhibitors and speakers in coordination with Sales/Conference teams to brief the media via email or phone calls, ensuring comprehensive and timely communication (proactive)

Hosted Media:
• In the pre-show phase, assist the PR lead by collecting information from the conference programme and exhibition features to be used in country/industry-specific content materials and media resources for the delegations;
• During the event, provide full support to the PR lead in guiding hosted media on-site, content provision, logistics, and addressing urgent PR-related issues.
• Utilize demonstrated problem-solving skills for effective daily logistics coordination and media support.

Content Creation and Management:
• Assist in sourcing strategic information from exhibitors and speakers to help the PR lead craft tailored PR messages, angles, and stories for both registered and hosted media;
• Manage the distribution of press releases under the supervision of the PR lead;
• Continuously update the digital press kit;
• Continuously update the Media Hub (website) with new press releases, images, videos, and fact sheets from organizers, exhibitors, and speakers.

Logistics:
• Collaborate with the PR lead to ensure smooth logistical operations during the PR campaign, including:
• Press conference - media kits preparation and distribution, press release distribution (online), onsite support
• Exhibitor media support if necessary
• Media badge printing - ensuring all hosted media badges are printed three days prior to the event;
• Preparation of welcome kits and coordination of journalist transfers between venues and to evening events.

Media Centre Operations:
• Ensure smooth operations within the media centre at event venues

Testimonials, Media Monitoring, and Reporting:
• Collect testimonials from hosted media (audio or video) at the program's conclusion.
• Monitor media coverage and secure clippings for inclusion in the post-show report.

PR Barters:
• Assist the PR lead to provide full support and secure the deliverables from the PR barters before and during the event to make the most of our partnership.

Knowledge, skills, and abilities:
• Media relations
• Market research
• Content management
• Digital proficiency, MS Office and PR/Content software (e.g. Cision, CMS)

About the Company

Founded in 2001, Ultimate HR Solutions bears the market reputation of being a complete HR Services provider, precise and pro-active in locating and managing human resources. Our client-friendly process and human capital infrastructure allows us to service ever changing client requirements in an efficient and effective manner. With comprehensive experience servicing world-class clientele and top-caliber candidates across a wide spectrum of industries, we measure our success through our growing list of satisfied clients. UHRS started with humble beginnings as a preferred recruitment partner, and from there branched out into outsourcing/ contract staffing.