Officer, Insurance Policies & Services

Job description / Role

Job Purpose

Follow up and assist in ensuring that assets, manpower and projects are protected with adequate insurance cover in line with the approved rules and procedures of the company.
Follow up renewal of insurance policy and settlement of claims.

Job Specific Accountabilities
- Coordinate, adhere & implement Group Risk Management & Insurance Manual, which includes gathering and compiling of updated information / declaration of underwriting details.
- Draft the Request for Quotation related to insurance tenders, evaluation of insurance tender bids, to establish a Techno-Commercial recommendations for award in liaise with Contracts Unit. Arrange for obtaining necessary approvals and preparing faxes, memos to Insurance Companies and concerned departments.
- Administration and follow-up of all insurance claims of the Company until final settlement under all policies which includes study of all insurance claims, advise the concerned department (HSE, HRD, CD, etc...) on the required documents, prepare claim bills, lodge claims with insurance companies, arrange visit of surveyors etc.
- Maintain up-to-date records of all insurance matters related to Company, also an up-to-date record of claims submitted to insurers and prepare periodical status reports on insurance activities to Management, and other related departments.
- In case of dispute with the insurers, liaise with Legal Advisor on filing of appropriate court case (for insurance disputes). Prepares claim / case summaries for further litigation actions.
- Coordinate in the carrying out of the Asset Valuation Program including gathering and disseminating of information from / to concerned business units.
- Checking the Asset Valuation Report in liaison with concerned department, used as basis for calculation of premium.
- Prepare Annual Insurance Budget and liaise with concerned department for reports on actual expenditure against the approved insurance budget.
- Review and check premiums computed by insurers. Check payments and allocation of appropriate Cost Centre & Account.
- Receive cheques / credit notes / debit notes from insurance companies against agreed claim settlement amounts / premiums to be paid and advice concerned line manager accordingly.
- Liaise with related parties for the calculations and premiums to be paid against each blanket policies and advice concerned line manager accordingly regarding transfer of payments to company's account.

Generic Accountabilities

Supervision
- Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
- Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.

Budgets
- Provide input for preparation of the Department/ Section budgets and assist in the implementation of the approved Budget and work plans to deliver Section objectives.
- Investigate and highlight any significant variances to support effective performance and cost control.

Policies, Systems, Processes & Procedures
- Implement approved Department / Section policies, processes, systems, standards and procedures in order to support execution of the Department / Section's work programs in line with Company and International standards.
- Comply with all applicable legislation and legal regulations.

Performance Management
- Contribute to the achievement of the approved Performance Objectives for the Department / Section in line with the Company Performance framework.

Innovation and Continuous Improvement
- Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
- Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability
- Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices

Reports
- Provide inputs to prepare Section MIS and progress reports for Company Management

Generic Accountabilities

Internal Communications & Working Relationships
- Contact with line Manager/ peers and other employees within the company/Group as required

External Communications & Working Relationships
- Contact with external parties including consultants, third party service providers, and government agencies as required

Minimum Qualification
- Bachelor's degree in insurance or equivalent.
- Professional Qualification e.g. Member of the Institute of Chartered Insurance.

Minimum Experience, Knowledge & Skills

- 6 years of experience
- Revenues/ Budget: As per approved financial budget
- Direct Reports: As per organization chart
- Indirect Reports: As per organization chart

Work Condition, Physical effort & Work Environment
- Physical Effort Minimal

Work Environment
- A/C environment, could be exposed to the prevailing weather conditions like heat, humidity & dust during occasional site visits.

Additional Details

Prepared / Revision: Finance / Treasury & Risk Management

About the Company

We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.

We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.

Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.

Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.