Office Manager

Job description / Role

Charterhouse is working exclusively with a well-established, professional services organisation to assist in the recruitment of an Office Manager to oversee the Operations of their Dubai Office. This is an excellent role, to work within a fast-growing company and have the opportunity to be involved in business changes and growth.

The Operations/Office Manager’s role will be extremely varied, responsible for overseeing the daily operations and smooth running of the office. They will manage and supervise a team of employees to ensure and improve productivity and ensure company policies and procedures are adhered to. As well as ensuring all tasks by the team are completed efficiently and effectively.

This role will coordinate and collaborate effectively with outsourcing teams to ensure operations are running smoothly, managing any paperwork and documentation, whilst ensuring to complete assigned projects within a timely manner.

The Office Manager will engage closely within Senior Management in the London Office, to develop and implement processes as well as any admin systems. This role will handle basic HR duties such as handling some recruitment, conducting interviews and onboard new employees, as well as managing employee records. The Office Manager will be first point of contact for employees in the Dubai Office.

Other responsibilities for this role will be facilities management, negotiating with suppliers whilst maintaining excellent relationships, keeping on top of contract and trade license renewal and maintenance of office supplies by checking stock and placing orders.

To be considered for this role, it is essential that the candidate have a minimum of 3 years administrative experience ideally within Professional Services.
In addition to exceptional customer service skills, excellent communication skills in English, both written and verbal is required. As a proven Office Manager, the successful candidate will be highly organised, a self-starter with proven experience at managing tight deadlines. Our client is seeking a forward thinker, strong decision maker, a strong team player but is able to use their own initiative.

It is essential that the candidate possess UAE working experience. The ideal candidate should be a highly motivated individual, eager to grow within an organisation whilst demonstrating excellent team working skills.

About the Company

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.