Engineering Coordinator

Job description / Role

Company Description

This is a new kind of hospitality, grounded in the spirit of discovery, the fantasy of nightlife and the adventure of connection. Hyde is more than a brand, it's a state of mind.

HYDE HOTEL DUBAI

Hyde Hotel Dubai, part of the world-leading Accor and Ennismore group, is the first Hyde hotel outside of the United States, Hyde Hotel Dubai, in close proximity to the iconic Burj Khalifa directly fronting the Business Bay canal and promenade.

The 276-rooms, all with balconies, is a mix of gracious standard rooms and luxurious suites with views of the Dubai Canal, the Dubai skyline and the iconic Burj Khalifa - the tallest building in the world.

Hyde Hotel Dubai features three incredible culinary experiences including the Mediterranean concept, Cleo Mediterráneo, contemporary Japanese from Katsuya, hand-crafted burgers from Hudson Tavern. Also on the property is The Perq, a coffee concept, a lobby lounge, and Hyde pool & lounge as well as a spa, male/female salon, fitness center, a swimming pool and retail area. The hotel's public areas, guestrooms and Cleo are designed by Ciarmoli Queda Studio. Katsuya, Hudson Tavern and Hyde pool and lounge are designed by Tristan Plessis Studio.

Job Description

- To monitor and maintain optimum inventory levels all time in the Engineering stores
- Maintain all Engineering staff daily attendance and payroll forms; and provide them to the People & Culture department as required.
- Maintain and update Engineering staff personal files.
- Maintain all Engineering overtime records
- Ensure safekeeping and filing of all contracts, financial records, energy reports etc. in appropriate folders
- Supervises and budgets the use of stationery within the Engineering department
- Coordinate administrative works to the People & Culture, finance and any other departments involved at Engineering operations

KEY ROLES & RESPONSIBILITIES

- Day-to-day secretarial work including: typing, filing, telexes, faxes, telephone, etc
- Ensures the distribution of documents, letters, telexes, faxes, memos, information, etc on a timely basis.
- Arranges internal and external appointments with internal customers, suppliers and third-party inspectors
- Distributes incoming mails, documents, articles efficiently to the Engineering Management and to internal and external customers
- Assists in the preparation of all report documents, example Energy, Utility consumptions
- Maintain and file all equipment operation log sheets
- Implement the Hotel's and company's store keeping policies and procedures as instructed by the department management to ensure the smooth operation of the stores is maintained at all times.
- Record on a daily, weekly and monthly basis all items of stock which have been signed out of the stores for use by the department and report any irregularities to the department's management
- Ensure a tracking system is implemented to monitor par stock levels and fast/slow moving items to enable the stores department to operate efficiently at all times
- To ensure all log books, record sheets and dairy of events are correctly completed and kept up to date
- To ensure the quality of the product and material is of the best possible standard
- Continuously search for new ideas and product improvements to ensure that our colleague demands are met
- Monitor and report on progress of any plans or ideas implemented to reduce the department's wastage of resources
- Constantly review the department's performance and operations to stimulate ideas for reducing the department's costs
- Monitor and make recommendations to the department's management any alternations to par stock levels or improvements to the stores policies and procedures that will reduce operational costs and make the department more efficient
- Encourages the highest possible standard of environmental management

Qualifications

PERSONAL ATTRIBUTES

- Knowledgeable in engineering terminology relating to building
- Proficient in Microsoft Office applications
- Excellent organizational skills and able to multi-task
- The ability to work independently with good interpersonal skill
- A creative, practical and pro-active approach to problem solving

QUALIFICATIONS

- Secondary School + Technical College or equal.

EXPERIENCE

- 2 years administrative assistant experience in the hospitality Industry and/or in an engineering environment

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.