Community Admin

Job description / Role

• Responsible for ensuring proper documents are generated and all the data is accurate, collected and registered in system.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and correspondence related to HOAM.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the management.
• Maintain the Management information systems.
• Perform document control & Quality management activities.
• Maintain procedures for maintaining documents and change control of documents.
• Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
• Complies and maintain control records to verify completeness and accuracy of data.
• Posts changes to computerized or manual control records and maintains related files.
• Describing and creating the Acknowledge letters for the clients through Document Control.
• Tracking the pending documents through weekly progress reports.
• Prepare presentations, weekly and monthly report.
• Prepare minutes of meeting with client and service providers.
• Ensuring timely document delivery and tracking.
• Provide document control services to all departments.
• Updating and maintenance of the document control data base by monitoring all incoming/outgoing documentation and entering and management of document data.
• Ensuring all documents are easily accessible at all time both hard and soft copy.
• Archive all data, including hard and soft copies as required.
• Monitor and continuously improve the effectiveness of data management procedure and process according to the objectives.
• Provide reports on the performance of the document management system.
• Ensuring all document control procedures to be adhered to.
• Perform any additional duties requested by direct Manager.

• Bachelors degree in any discipline.
• 2 - 3 years of professional experience.
• Excellent command of written and oral English. Arabic is an advantage.
• Proficient computer and internet skills.
• Data organization and storage knowledge.
• Proficient typing skills.

About Us

PID Owners Association Management is a full-fledged owners association management company. A wholly owned subsidiary of Dubai Investments PJSC, PID Owners Associations Management is focused on achieving proficient management standards and operational efficiency, representing excellent value for money on service charges, while creating a perfect ambience to live. Certified by the Dubai Real Estate Regulatory Authority (RERA) PID Owners Association Management delivers the entire spectrum of services.

About the Company

Dubai Investments PJSC is a leading investment company listed on the Dubai Financial Market with over 19,800 shareholders and a paid-up capital of AED 4 billion. Incorporated in 1995, Dubai Investments PJSC is a world-class company that targets investments in viable and profitable entities. The Company has grown exponentially with investments in a number of businesses across sectors - real estate, manufacturing & industrial, healthcare, education and financial investments across the UAE and the Middle East.

Dubai Investments portfolio includes 40 subsidiaries & joint ventures across a wide array of industries. Since its inception, Dubai Investments has challenged the norms and introduced cutting-edge technologies, pioneering business models, unique investment strategies and innovative concepts across its diversified portfolio spanning different sectors and markets.

Setting an example of strong, sustainable growth, Dubai Investments aims to continue its journey towards enhancing the commercial and trade interests of the UAE as it continues to seek investment opportunities in new sectors, locally and internationally, as part of its strategic expansion plans.

Dubai Investments' core operating principles are to achieve attractive returns from investing in healthy businesses with high growth potential; to achieve shareholder satisfaction through a commitment to total quality, to leverage the opportunities offered by new technology; and to be a good corporate citizen, with clearly defined value proposition, including:

• Ethics
• Integrity
• Accountability & Ownership
• Work Excellence
• Human Capital Asset
• Innovation