JOB DESCRIPTION / ROLE
• Responsible for procurement of goods or services for QD projects in Asia and Africa
• Ensure that QD secures the best deals for materials and services obtained
• Manage and prepare project-related contracts ensuring alignment with the respective project's needs
Tendering:
• Liaise and communicate with relevant departments on materials or services required to deliver the scope of work and fulfill the needs at QO, including consultant/contractor/construction materials, etc.
• Implement standardized tendering methods for project procurement, using standard templates, tools, and documents that facilitate tender preparation
• Assist in maintaining an accurate vendor database (contractors, suppliers, consultants); ensure the database reflects the latest information on pricing, delivery time, and resources
• Manage end-to-end RFP process-from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award
• Prepare invitation letter in case of pre-qualification and/or, shortlisting for tender Issues at QD
• Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work
• Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with QD objectives, draft contract agreements with the most compatible legal and commercial terms
• Issue documents/contracts for review by the Manager. C&P Projects and Development - Asia and Africa
• Draft responses to tender queries that relate specifically to contractual, commercial, and financial aspects of the tender agreement
• Recommend vendors based on bids along with vendor scorecards
• Create and maintain a list of Tier 1, 2, and 3 suppliers and their performance
• Collect feedback from relevant departments on supplier / service performance
• Assist in negotiation with contractors to ensure the highest quality service at the most effective price
Contract processes:
• Carry out the evaluation and agreement on all variations. change orders or concession requests with the contractor/consultant: and prepare submission together with requesting department to Tenders Committee for approval
• Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments
• Coordinate supplier/contractor payments with Finance/Accounting department
• Undertake contract-related processes and monitor contract progress
Control mechanisms:
• Monitor the work of the awarded contractor/consultant/stakeholder by liaising with relevant departments, to ensure compliance with the contract
• Take actions/escalate when the contract Is not being adhered to
• Review disputes with contractors related to project procurement/contracts
• Negotiate and recommend the best way forward to resolve disputes to ensure satisfaction of both parties; liaise with relevant departments (e.g., legal, finance, etc.) as needed for proper dispute management
Data and Reporting:
• Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods
• Update data such as changes in information about suppliers' products and prices
• Develop reports on project procurement functions
Other duties:
• Assist in the preparation of timely and accurate MIS statements and reports
• Perform other duties and responsibilities as
Requirements:
Business capabilities• 8+ years of experience in large-scale construction management
• Knowledge of tendering and procurement processes (should have performed procurement/contracting duties)
• Experience in awarding and managing contracts, knowledge of commercial, technical, and legal contract terms
• ln-depth knowledge of procurement and contracting standards, requirements, Internal controls, policies, and procedures; understanding of the local regulation
Education
• Bachelor's degree in engineering or similar discipline
Interpersonal skills
• Diligent in enforcing standards, procedures, and policies
• Excellent communication skills (including verbal as well as writing and drafting skills)
• Advanced/multiple linguistic skills to manage relationships with local and international contractors, knowledge of Arabic required
• Adept at building and maintaining strong relationships
• Able to manage time and prioritize work efficiently
ABOUT THE COMPANY
Qatar Project Management (QPM) is an independent subsidiary of Barwa Real Estate Development Company that provides expertise in Project Management, Design Management, Construction Management, and Contract Administration together with other associated Project Management functions. Established in 2008, QPM is centralized platform for provision of Project Management services to Barwa and Qatari Diar as well as local and international markets. QPM provides these services through an in-house team of highly-skilled, motivated, and qualified professionals supported by state-of-the-art information technology and highly-effective Project Management systems.
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