Business Support & Protocol Assistant

Job description / Role

Job Purpose
• Provide administrative support to the Public Relations Department leadership and personnel.

Key Job Accountabilities
• Prepare and compiles the monthly Accruals and Variances Reports for all PR Department Cost Centres, Cost Elements and submits reports to Finance to ensure actual monthly expenditure costs are measured against the YTD and FY approved Budget Plan.
• Assist in reviewing and endorsing all PR Department related Invoices in accordance to the approved budget to ensure proper utilisation of cost centres and cost elements for processing invoices as per Finance’s Chart of Accounts definitions.
• Maintain, organise, analyse, update and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
• Perform clerical and administrative works including setting and arranging appointments and meetings, project planning, project filing, project invoices and time management of assignments.
• Establish and maintain documentation system and database so as to maintain accuracy and reliability of information.
• Prepare data in order to generate report charts and presentations.
• Support the information processing problems and escalate to manager where applicable.
• Provide point of reference on simple aspects of work for guidance on practices, precedents and techniques.
• Prepare appropriate paperwork to advise customers, superiors and more junior staff.

Qualifications
• Completion of Secondary school Education (12 years).

Knowledge and/or Experience - I
• 5 years of relevant experience.
• Very good knowledge of standard computer software.
• Knowledge of some financial and budgetary processes.

About the Company

QatarEnergy LNG, established in 1984, pioneered the Liquefied Natural Gas (LNG) industry in Qatar and today is the largest producer of LNG in the world with an annual production capacity of 77 million tonnes per annum (MTPA) from its world-class facilities in Ras Laffan Industrial City, Qatar.

Since the first production in 1996, QatarEnergy LNG has successfully delivered cargos to more than 30 countries and is committed to meeting the world’s demand for safe, reliable and clean energy.

Through its operational excellence, QatarEnergy LNG is adding value to its production chain, contributing to the Qatari economy and Qatar’s National Vision to ensure efficient energy supplies for the country, creating new markets and contributing to the local community.

In addition to the LNG facilities, QatarEnergy LNG operates the Jetty Boil-Off Gas facility, Al Khaleej Gas, Ras Laffan Heilum, the two Laffan Refineries (among the largest condensate refineries in the world), and the Ras Laffan Terminal on behalf of All participants.