Office Manager

JOB DESCRIPTION / ROLE

Employment: Full Time

Job Opportunity: Office Manager (London-Based)

Position Overview: We are seeking a highly skilled and dedicated Office Manager to support the Chairman and Managing Director in fulfilling their responsibilities, ensuring that all operations from the Chairman’s office are conducted to the highest standards of quality and efficiency. This role requires a disciplined, organized, and proactive individual who can manage various tasks and act on behalf of the Chairman when needed.

Relationship with Management: The Office Manager reports directly to the Chairman and Managing Director, working in a confidential, loyal, and hardworking manner. The Office Manager will often provide direction and coordinate work with other staff members in the absence of the Chairman and Managing Director.

Key Duties and Responsibilities:
• Travel with the Chairman and Managing Director as needed, maintaining complete loyalty, confidentiality, and discipline.
• Provide organizational and logistical support to assist the Chairman in achieving his various responsibilities.
• Manage and continuously update the Chairman’s schedule.
• Oversee the Chairman’s London residence, driver, and London-based staff.
• Prepare, arrange, and organize speaking engagements, conference participation, and other public appearances for the Chairman.
• Anticipate, plan, and execute organizational tasks to ensure the professional and efficient fulfillment of the Chairman’s objectives.
• Control and manage the flow of incoming correspondence to the Chairman’s London office, including reading, drafting, or preparing final responses, and ensuring timely and effective communication.
• Manage the flow of outgoing correspondence from the Chairman’s office, including reviewing, organizing, distributing, and dispatching communications appropriately.
• Draft and type internal memorandums or staff notices as directed by the Chairman.
• Take dictation from the Chairman and transcribe into final form.
• Draft, write, and prepare reports and presentations as requested by the Chairman.
• Take minutes of meetings as required.
• Handle telephone calls and manage communications for the Chairman.

Requirements:

• Minimum of 10 years of experience in a similar role.
• Excellent planning and organizational skills.
• Must work in a confidential, loyal, disciplined, and dedicated manner, representing the Chairman with integrity at all times.
• Conscientious, hardworking, articulate, and able to communicate effectively both verbally and in writing.
• Must adhere to a strict code of conduct, maintaining professionalism both on and off duty.
• Punctual, properly attired, and possesses a charismatic and diplomatic personality that reflects intelligence, humor, efficiency, and professionalism.
• Excellent IT skills and proficiency in communication tools.
• Strong command of English, both written and spoken; knowledge of Arabic is a plus.
• Typing speed of at least 55 words per minute.
• Exceptional organizational skills, with a keen attention to detail.
• Full-time position with the requirement to work long hours and weekends.

ABOUT THE COMPANY

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions: