Shipping Coordinator Cum Personal Assistant

Shipping Coordinator Responsibilities:
• Inspecting incoming and outgoing shipments and verifying rates.
• Cross trades in Dry Containers and well versed in switch documents.
• Receiving incoming shipments and preparing outgoing shipments.
• Monitoring and managing inventory levels.
• Developing and communicating shipment schedules.
• Liaising with vendors and carrier services to coordinate logistics and timelines.
• Assisting customers and resolving shipment issues and complaints.
• A good understanding of Bill of lading, Air waybill, Customs export declaration, Commercial invoice, Packing list, Export permit, Certificate of origin etc
• Coordinating with the shipping lines, transporters, clearing agents for Custom clearing, related parties and govt authorities for Import & export shipments.

Main Accountabilities:
• Scheduling import and export shipment documents- plan weekly.
• Submit Shipment Documents Status- daily (excel report).
• Sending export shipping documents to customers in a timely manner.
• Communicate with concerned parties (such as supplier & customer) in a timely manner.

Personal Assistant Responsibilities:
• Managing Director's’ calendars and setting up meetings
• Answering emails and phone calls
• Liaising with staff, suppliers and clients
• Organizing and maintaining the diary & filing system
• Reminding the Director of important tasks and deadlines
• Making travel and accommodation arrangements
• Overseeing expenses and preparing confidential reports

Requirements:

Salary:
AED 3,500 to 4,500 per month inclusive of fixed allowances.
Additional benefits: Incentives & Company Bonus