School Receptionist - UAE National | Jobs in UAE by Al Futtaim Group | Apply Now

JOB DESCRIPTION / ROLE

Employment: Full Time

Universal American School delivers the US curriculum via New York State Standards. Nurturing inquiry-based learning through multiple pathways including Advanced Placement tracks, IB Diploma Program and Primary Years Program. These personalized pathways equip students with the learning skills and competences necessary to embrace the challenges of an ever-changing world. This means providing students with a wide range of academic and technological skills and developing a range of learning, critical thinking and inquiry skills that will empower students to interrogate learning, promote creativity, problem-solve and give learners agency over their learning to achieve continued success in their chosen pathway and as active citizens in our international community.

UAS is supported by the Al Futtaim Education Foundation Centre for Excellence for Arabic, which aims to promote and enhance the study and understanding of the Arabic language through research, education, and collaboration.

The school is also run on a not-for-profit basis and is part of the Al Futtaim Education Foundation. Founded in 2005, the school has delivered an inclusive, diverse, and rigorous program for our learners. Our alumni have gone on to study at leading institutions of higher education in the US, Canada, the UK and other parts of the world.

Located in Dubai Festival City the UAS campus has extensive facilities on a spacious site including a 25m swimming pool, full gymnasium, 400m running track, grass pitch, art and design studios, teacher wellness room, a newly built state of the art cafeteria, staff professional development space, elementary sports hall and a specialist creative arts block including recording facilities, black box theatre, and ceramics room.

Universal American School is a special place to learn and work and we welcome you to become part of our learning community.

The role:

Universal American School is seeking to appoint a personable and efficient Receptionist to join our dynamic team. The ideal candidate will possess excellent communication and interpersonal skills, strong organizational abilities, attention to detail, problem-solving capabilities, and a professional demeanour to provide outstanding service to our students, parents, and staff.

Key Responsibilities :
- Provide a warm, friendly, and positive reception to all visitors.
- Handle phone calls and inquiries from parents and stakeholders.
- Resolve queries, collaborating with relevant school staff as needed.
- Maintain effective communication between staff and parents.
- Oversee the reception area during drop-off, pick-up times, and special events.
- Check emails daily and respond promptly.
- Promote the school to prospective parents and support the admissions department as required.
- Review the daily student attendance register and follow up on absences or tardiness.
- Ensure all attendance records are accurate and up-to-date. Monitor and document student attendance and lateness.
- Assist with fire drills and evacuation procedures.
- Support other team members with additional tasks as necessary.
- Provide after-hours support when required by the Director and other departments.
- Perform any other duties reasonably assigned by the Director.

Requirements:

Job-Specific Knowledge & Skills:
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Previous experience in a receptionist or administrative role, preferably in an educational setting.
- Excellent verbal and written communication skills.
- Proficiency in using office applications including Google Workspace.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage a fast-paced environment.
- Friendly, approachable, and professional demeanour.
- Fluency in English.
- Experience using a school MIS, CRM, and other educational software.
- Strong organizational and time management skills.
- A creative, tenacious, self-motivated individual who thrives under pressure.
- Ability to work in a fast-paced environment and handle pressure.
- Self-starter, capable of working under minimal supervision.

ABOUT THE COMPANY

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.

Apply