Receptionist

JOB DESCRIPTION / ROLE

Employment: Full Time

- Greet visitors and clients in a professional manner, ensuring a positive first impression of the company.
- Answer and direct phone calls, emails, and inquiries to the appropriate departments, maintaining high levels of professionalism and efficiency.
- Handle incoming and outgoing correspondence, including mail and packages.
- Support the team with administrative duties such as filing, copying, scanning, and organizing documents.
- Maintain and update company records, databases, and filing systems to ensure accurate and efficient document management.
- Assist with scheduling meetings, appointments, and managing office calendars as needed.
- Prepare and format documents, reports, and presentations for internal and external use.
- Manage office supplies inventory and coordinate with suppliers to ensure the office is well-stocked.
- Ensure the office is well-maintained, coordinate repairs and maintenance with building management or external vendors.
- Liaise with external service providers for office needs, such as cleaning services, IT support, and office equipment maintenance.
- Organize and coordinate office events, meetings, and any office-related activities to promote a positive work environment.
- Provide general administrative support to various departments and assist with ad hoc tasks as required.

Requirements:

- Language Skills: Fluency in English.
- Experience: 3-4 years of experience in a receptionist or administrative role, preferably in the UAE.
- Administrative Skills: Strong organizational skills with the ability to handle multiple tasks and prioritize effectively.
- Document Management: Experience in handling documents, filing systems, and general administrative work.
- Office Management: Proven experience in managing office supplies, facilities, and vendor relationships.
- Tech-Savvy: Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with office equipment (printers, copiers, etc.).
- Communication Skills: Excellent verbal and written communication skills.
- Self-Motivated: Proactive and goal-oriented, with a passion for driving business growth in a fast-paced environment.
- Attention to Detail: A high level of accuracy and attention to detail, especially when managing documents and records.