Purchase Assistant

JOB DESCRIPTION / ROLE

Employment: Full Time

We are seeking a detail-oriented Purchase Assistant to join our team. Your main responsibility will be to order supplies and equipment in accordance with our company’s needs. This will involve researching new vendors, tracking deliveries, and maintaining accurate order records, including dates, invoices, and discounts. Familiarity with supply chain procedures and the ability to create and interpret cost analyses are important for this role. Your goal will be to make cost-effective purchases while ensuring our inventory remains well-stocked.

Duties and Responsibilities
• Monitoring stock levels and identifying purchase needs
• Researching potential vendors
• Tracking orders and ensuring timely delivery
• Update internal databases with order details (dates, vendors, quantities, discounts)
• Conduct market research to identify pricing trends
• Evaluate offers from vendors and negotiate better prices
• Prepare cost analyses
• Maintain updated records of invoices and contracts
• Liaise with warehouse staff to ensure all products arrive in good condition

Requirements:

• Our ideal candidate has a strong history of successful purchase achievements working Globally. Must be responsible for monitoring stock levels, identifying purchase needs, researching potential vendors, tracking orders, updating internal databases with order details, conducting market research, evaluating vendor offers, negotiating prices, and maintaining accurate records of invoices and contracts.
• Their role is essential in maintaining a fully stocked inventory and optimizing the procurement process for the organisation. Work experience as a Purchase Assistant, Purchase Officer or similar role
• Good understanding of supply chain procedures
• Hands-on experience with purchase software
• Advanced knowledge of MS Excel
• Knowledge of market research
• Solid organizational skills
• BSc in Logistics, Business Administration or relevant field