Procurement Officer

Job Purpose:
To procure all required materials, supplies, services and equipment, prepare all the relevant contract documentation and coordinate with suppliers to ensure timely delivery of optimal quality and cost-effective materials and services in line with the organization’s needs to comply with business objectives in the short, medium and long terms through continuous improvement and in accordance with the terms of O&M contract and the Integrated Management System.

Job responsibilities:
Procurement duties:
• Implement, update and enforce all the framework agreements & internal procedures related to O&M procurement activities.
• Ensure the correct implementation of all relevant company policies and procedures
• Follow the Lean for Value approach and aim for continuous improvements
• Perform regular evaluation of suppliers and contractors as per internal procedures
• Prepare and call for tenders for product/service procurement, evaluate the bids and negotiate contractual terms (prices, delivery time, penalties), based on technical specifications defined by other O&M departments
• Ensure the suppliers/ subcontractors are reliable and monitor their performance.
• Leverage framework agreement templates for the supply of Products or Maintenance Services (based on technical specifications defined by other O&M departments)
• Liaise with internal departments as required in order to identify their procurement needs, specifications, quantities, etc. and follow-up with them on a regular basis in order to ensure timely procurement of materials
• Initiate renegotiation/renewals of all local agreements well in advance of the expiry dates to ensure timely renewal
• Use the CMMS and/or any other purchase history available to monitor price fluctuations in material, equipment or services and avoid unreasonable increase in prices given the market conditions
• Investigate and identify new suppliers and alternative products/services, whether within the UAE and GCC region or internationally, using publicly available resources and available shareholder resources.
• Follow up and efficiently manage the different procurement stages from the purchase
• Request to the delivery of service or material to ensure the products/services are delivered on time and conform to the specific purchase requirements
• Remain updated on current developments in the field of purchasing, prices, market conditions and new products through price bench-marking
• Identify and monitor key spending areas with the aim to prioritize purchasing activities
• Propose and implement best practices in procurement management based on past experience, international and internal best practices
• Follow, report and supervise the purchase savings in Shareholder Efficiency plans.
• Initiate and oversee inventory counts on both plants (spare parts and consumables)
• Manage all aspects related to scrap sales
• Attend meetings, trade shows, seminars, etc. as requested.
• Responsible for all logistic functions such as import and export of goods for local and
• international shipments and coordinate with the clearing agent/ customs representatives to clear shipments on time.
• Initiate, coordinate and monitor audit processes as and when required.
• Perform any duties requested by the Finance Manager or Management.
• Arrange credit facilities with new/existing suppliers and minimize advance payments
• Maximize savings and purchasing performance through relevant KPI’s
• Arrange regular meetings with suppliers

Work attitude
• Take initiative and always act in professional and ethical manner.
• Represent the company in a courteous, helpful and business-like behavior.
• Maintain an uncompromised level of confidentiality and integrity related to all information and procurement in general.
• Adhere to and encourage adherence to all corporate policies and procedures
• Lead by example, be friendly and helpful.

Team work and Collaboration
• Coordinate with Finance department for payable issues like amendment of LPO, advance payments, Delivery Note issues, etc
• Liaise with the operational team, storekeepers and finance to solve all payment related queries, documentation issues and disputes by customers
• Maintain coordination and effective working relationships with the other teams
• Participate in overtime tasks as required from time to time
• Participate in regional meetings and collaboration initiatives

Organizing and Reporting
• Ensure that all internal/external reporting is performed promptly and accurately.
• Organize soft & hard files
• Update management reports & HO monthly reports within specified time.
• Produce other reports when required by management

Communication
• Report all relevant information to the Management promptly and accurately.
• Ensure effective and prompt communication within the company.
• Liaise and communicate with stakeholders on authorized procurement matters as and when appropriate.

Requirements: