HR Administrator (Generalist)

Scope of Job:
• Perform a variety of administrative responsibilities linked to day-to-day HR operations.
• To implement and enhance the ME training program based on professional knowledge of L&D and well understanding of company requirements.
• Enhancing the HR processes in the department through digitalization and automation
• Guidance & implementation of HR systems, policies and procedures.
• Assist with employee relations.
• Involvement with various projects.
• Maintain employee confidence & protect operations by keeping HR information confidential

Training and Development:
• To create and execute training & development plans. Suggest to enhance the training plan where necessary to meet specific and general requirement of company. Link trainings to grade level and function. Ensure the successful delivery of the trainings.
• To source online courses that integrate with the SF LMS tool.
• To coordinate the internal & external training requirements in the Company
• To create a regional training calendar at the beginning of the fiscal year which will be shared with the regional PICs
• To update the training matrix as needed
• Ensure the training records are updated on the LMS system on Success Factors and the training system is used to its still potential.
• Support in annual audit on training part: Gather auditors’ requirements and ensure proper maintenance of documentation that facilitates hassle free audit.
• Respond to L&D enquiries from staff on training programs and training needs.
• Support to the regional offices on training related matters including LMS support.
• Coordination with Tokyo office on global training programs and platforms on the behalf of the region.

Automation and Digitalization in HR & GA:

Success Factors:
• Updating the employee database and reporting structure on Success Factors’
• Work alongside consultants on tasks related to enhancements on Success Factor’s system.
• Ensure SF licenses & SLAs are renewed on timely basis and communicated with the PICs in the regional offices.
• Manage and maintain the Success Factors’ modules- Employee central, PMGM and LMS. Enhance these modules where needed.
• Support new module implementations in the future.
• Responsible of SF system administration for all MEA offices
• Integration of external trainings platforms with the LMS

Sage:
• Enhance existing system where necessary and look at ways to digitalize various HR processes where necessary.

Others
• Empowering employees with a digital mindset to improve processes and enhance productivity in HR &GA Dept
• Collaborating with the IT department and other stakeholders to lead the digital transformation in HR&GA and support its continual digital evolution.

Personnel Administration:

Insurance:
• Assist in Medical, Personal accident and workmen compensation insurance for national staff and rotating staff
• Addition of new employees, deletion of leaving employees, annual renewal of the policies
• Checking and processing the invoices and the credit notes received from the insurance providers.
• Ensure cost is allocated to proper cost centers.
• Handle requests for insurance certificates
• Ensure the insurance forms, table of benefits and manual are uploaded on intranet.
• Liaise with PICs of subsidiaries who are sharing the same policy on the renewal terms and process.
• Support the admin personnel on other day to day administrative tasks

Requirements: