Guest Services/Office Assistant

Charterhouse is working with a Global Law Firm who is interested in hiring a professional, highly organised individual to support with administrative and front desk tasks within their Abu Dhabi Office. This is an exciting opportunity to work with a well-reputable, professional organisation. Due to the demands of the role, it is preferred that the candidate has professional, legal or financial services experience.

This role will be focused on managing the reception area, providing excellent customer service and administrative support such as, greeting clients into the business with a professional and personable manner, responding and delegating incoming emails, and answering inbound calls, answering any queries. The assistant will ensure that the reception area is tidy, presentable and well stocked at all times as well as maintaining upkeep of stationery and materials for the office. It will be their responsibility to prepare meeting rooms, as well as assisting clients and staff to the meeting rooms, ensuring they have all material required.

In addition to this, the office assistant will be responsible for supporting senior management by managing diaries, scheduling and preparing meetings, organising transport for staff and occasionally for visitors. Tracking and ensuring all calendars, procedures and accounts are up to date and efficiently monitored are also tasks that will need to be completed.

Requirements: