Executive Assistant to the CFO | Financial Services| Orient In | Jobs in UAE by Al Futtaim Group | Apply Now

JOB DESCRIPTION / ROLE

Employment: Full Time

Executive Assistant to the CFO - Dubai | Financial Services| Orient Insurance PJSC

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Job Description:

The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation of the office and handling a wide range of executive support tasks. The ideal candidate is well-organized, proactive, and able to work independently with minimal supervision. This role requires strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

What you will do

- ADMINISTRATIVE SUPPORT :
Provide comprehensive administrative support to the Chief Health Insurance Officer, including managing correspondence, handling phone calls, scheduling meetings, and making travel arrangements.

- CALENDAR MANAGEMENT:
Efficiently manage the Chief Health Insurance Officer's calendar, ensuring all appointments, meetings, and commitments are accurately scheduled and organized. Proactively anticipate scheduling conflicts and resolve them in a timely manner.

- COMMUNICATION LIAISON:
Serve as the primary point of contact for internal and external stakeholders seeking access to the Chief Health Insurance Officer. Screen and prioritize communications, responding on behalf of the Officer when appropriate, and ensuring timely follow-up on action items.

- DOCUMENTATION AND REPORTING:
Prepare and edit reports, presentations, and other documents as required by the Chief Health Insurance Officer. Maintain confidentiality and accuracy in handling sensitive information and documents.

- MEETING COORDINATION:
Coordinate logistics for meetings chaired by the Chief Health Insurance Officer, including scheduling, preparing agendas, distributing materials, and recording minutes. Follow up on action items and ensure timely completion of tasks.

- INFORMATION MANAGEMENT:
Organize and maintain electronic and physical filing systems, ensuring easy retrieval of documents and information as needed. Maintain up-to-date contact lists and databases relevant to the Chief Health Insurance Officer's responsibilities.

- PROJECT SUPPORT:
Assist in the planning, execution, and follow-up of special projects, initiatives, and events undertaken by the Chief Health Insurance Officer. Coordinate with relevant stakeholders and ensure deadlines are met.

- CONFIDENTIALITY:
Handle confidential and sensitive information with the utmost discretion and integrity, maintaining confidentiality at all times.

Requirements:

Required skills to be successful:
- Strong organizational and time management skills with the ability to multitask and prioritize work effectively.
- Excellent written and verbal communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems.
- Ability to work independently and take initiative while managing multiple tasks.
- Strong attention to detail and problem-solving skills.
- Professional demeanor with the ability to maintain confidentiality.
- Flexibility to adapt to changing priorities and schedules.

What equips you for the role:
- Experience in Financial Services
- Knowledge of Microsoft Office and Data Analysis.
- Familiarity with project management tools and practices.

About Orient Insurance PJSC:

Orient Insurance Company commenced operations in 1982 as a part of the reputed Al-Futtaim Group and has since recorded a progressively steady growth. The Company is counted among the leaders in the UAE insurance market. Orient Insurance Company has a paid-up capital of AED 500 Million which is the highest in the insurance industry in UAE. With head office in Dubai, the company serves its clientele through an extensive branch network in Jebel Ali, Abu Dhabi, Al Ain, Sharjah and Ras Al Khaimah in UAE, Muscat in Sultanate of Oman and Bahrain.

ABOUT THE COMPANY

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.