Document Controller

JOB DESCRIPTION / ROLE

Employment: Full Time

Position Overview:

We are seeking a meticulous Documents Controller to join our team and oversee the management of project documentation throughout the interior fit-out process. The ideal candidate will have a strong administrative background, exceptional organizational skills, and a keen eye for detail to ensure accuracy and compliance with company standards.

Responsibilities:

- Maintain and organize project documentation, including contracts, drawings, specifications, RFIs, submittals, and change orders, in both electronic and hard copy formats.
- Establish and implement document control procedures to ensure consistency, accuracy, and compliance with company policies and project requirements.
- Coordinate with project teams, subcontractors, suppliers, and clients to collect, review, and distribute project-related documents in a timely manner.
- Monitor document revisions, updates, and approvals, tracking changes and ensuring that all stakeholders have access to the latest versions.
- Conduct regular audits of project files and databases to verify completeness, accuracy, and adherence to document control procedures.
- Assist project managers and other team members with document retrieval, distribution, and archiving as needed.
- Provide training and support to project teams on document control processes and systems to ensure understanding and compliance.

Requirements:

Qualifications:

- Bachelor's degree in business administration, construction management, or a related field preferred.
- Proven experience in document control or administrative role, preferably within the construction or interior fit-out industry.
- Proficiency in document management software, MS Office Suite, and other relevant tools.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
- Excellent communication and interpersonal skills, with the ability to collaborate with diverse teams and stakeholders.
- Knowledge of document control best practices, standards, and regulations.