Contracts & Commercial Head

JOB PURPOSE :

Manage ADNOC commercial real estate assets with estimated value of approx. AED 5.5 B (offices, retail, warehouses, general storage, and social infrastructure, etc.) across various geographies (both onshore and offshore).

Manage and oversee leasing activities, lease administration, tenancy, and stakeholder communications, ensuring compliance with local, state, and federal land use regulations.

Lead contracts management and manage tendering activities in line with applicable policies and procedures and market standards.

KEY ACCOUNTABILITIES

Commercial Real Estate Management:
- Develop and implement management plans that align with organizational goals and regulatory requirements.
- Manage efficient administration of ADNOC Commercial Real Estate assets and ensure all related documentation are recorded in ADNOC system, archived and managed in line with the best industry practices. Ensure the coordination with internal stakeholders to keep company's Commercial Real Estate Assets registered with an up to date relevant documentation (lease copies, site plans, etc.) and recorded in an appropriate manner.
- Ensure Market Intelligence & Competitive Analysis:
- Monitor and analyze market trends, competitor strategies, client needs, and regulatory changes.
- Leverage insights from market analysis to identify new opportunities and drive growth.

Lease Administration:
- Plan and manage efficient lease in and lease out administration of ADNOC Commercial Real Estate Assets.
- Assist the Real Estate Portfolio Management Department Manager in analysis and identification of opportunities to add new leasing revenue streams.
- Manage negotiations and ensure the most commercially viable deals in renting of Commercial Real Estate assets.
- Review and ensure all related agreements, contracts, and other documentation (including Tawtheeq registration) and ensure that they are in accordance with the best practices, international standards and prevailing UAE laws and regulations.
- Identify and implement best practices local and international practices in property leasing and administration.
- Ensure that rent, service, and utilities charge demands are being issued to the tenants and recorded as appropriate and that appropriate system is employed to record and process ADNOC lease agreements.

Contracts and Tender Management:
- Ensure review and analysis of leasing requests received from Leasing Development Section and end- users, checking for completeness of technical requirements, scope of work, quantities, specifications, and authorizations.
- Ensure review and approval of selection of the most appropriate retail service providers. Prepare and obtain approval for the launch of tenders to the approved service providers or investors.
- Ensure preliminary reviews of technical specifications, terms of supply, and recommend changes/alternatives. Participate in bid opening activities and carry out techno-commercial negotiations with suppliers as per procedures.
- Ensure preparation of final award and agreement documents, ensuring compliance with all company processes, procedures, and relevant legislation.
- Supplier Relationship Management: Communicate the Company's Health, Safety,
- Environmental, Quality Control, and other objectives to the suppliers. Coordinate with commercial support for surveys qualifying new suppliers, including participation in visits to their facilities.
- Agreements Management: manage all agreement extensions, variations, terms and conditions resolutions and all related settlements issues with all stakeholders.

Financial Administration:
- Manage corporate real estate finance administration including annual budgeting, monitoring and reporting of rental revenues, service charges, sinking funds, utilities expenses, etc.

Stake holder Management:
- Plan and supervise the activities of the personnel and resources of the Section to achieve the Department objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Section in line with Department objectives.
- Develop the knowledge, competencies and innovative spirit in the Section and support the establishment of Personal Development Plans (PDP's), Succession Planning and Talent pipeline within the Section in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.

Budgets and Operational Plans:
- Compile and provide input for preparation of the Department budgets and regularly monitor expenditure against approved the Section budget levels.
- Investigate, highlight, and reconcile any significant variances to ensure effective performance and cost control.

Policies, Systems, Processes & Procedures:
- Lead the implementation of approved Section policies, processes, systems, standards, procedures and internal controls in order to support execution of the Department work programs in line with Company and International standards.
- Review purchasing processes and procedures and recommend improvements in compliance with UAE laws and regulations.

Performance Management:
- Implement the Company Performance Management System for individuals within the Section in accordance with Company approved guidelines and continuously monitor the achievement of the Section KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.

Organisation Structure and Development:
- Review, develop and recommend the appropriate organisation structure for the Section that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.

Innovation and Continuous Improvement:
- Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.
- Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with relevant standards in order to define intelligent solutions for issues confronting the Section.

Health, Safety, Environment (HSE) and Sustainability:
- Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Section in line with international standards, best practices and ADNOC Code of Practices.
- Ensure adequate HSE training and induction for all Section employees to meet HSE standards.

Management Information Systems (MIS) and Reports:
- Prepare all Section MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:
- Regular work-related contact with concerned Manager, VP and SVP as required, peers, and team members on matters related to Section Policies, Operations, Administration, People, HSE and Integrity and domain specific issues.
- ADNOC employees in various functions
- HC Support & Service Excellence Division
- Finance Directorate
- Business & Commercial Support Directorate
- Legal, Governance & Compliance Directorate
- Upstream Directorate
- Downstream Directorate
- Marketing, Sales & Trading Directorate

External:
- ADNOC Group Companies
- Abu Dhabi Distribution Company
- Urban Planning Council & Municipalities
- Various landlords and their representatives
- Various governmental entities

Requirements: