Assistant & Back Office Support to General Manager

General Manager Assistant & Back Office Support

- Assisting the General Manager in all operations and administrative activities
- Developing and implementing business strategies to improve operational efficiency and profitability
- Helping in staff recruitment, training, performance evaluation, and retention efforts
- Monitoring daily operations and addressing potential issues when they arise
- Building strong relationships with customers and act as a point of contact for complaints or queries
- Ensuring a high level of customer service and satisfaction through excellent service delivery
- Contributing to budgeting and forecasting processes
- Implementing and enforcing company policies and regulations
- Assisting in the preparation of regular reports for upper management
- Ensuring compliance with health and safety regulations
- Undertaking administrative tasks, ensuring the rest of the staff has adequate support to work efficiently
- Assisting and coordinating with sales team and marketing team.
- Supporting administrative staff.
- Supporting the GM with day to day activities
- Conducting marketing research.
- Assisting front office staff in maintaining the office premises, scheduling events, and organizing meetings and appointments.
- Preparing customer balances and reconciling accordingly.
- Preparing invoices and other accounting documents.
- Supporting sales staff in handling and documenting customer accounts.
- Documentation and reporting to the CEO.
- Correcting the discrepancies in the customer account balances.
- Assist with development of sales strategies, aimed to produce maximum market penetration.
- Identify objectives, strategies and action plans to improve sales and earnings.
- Analyze sales records and trends relatively to objectives, targets and competitive activities.
- Inform customers on price fluctuations, terms, conditions, shipment and other issues as per their inquiries.
- Secure written and telephone quotations from vendors, perform value and cost analysis, source and purchase electronic components on international markets.
- Preparing purchasing list and purchasing orders for the suppliers based on Sales team needs.
- Active monitoring and tracing the goods flow into the warehouses.
- Monitoring the orders statuses and cycle.
- Administering the internal purchasing and logistic system.
- Maintain inventory records at the warehouse, including records of residues and surpluses.
- Ensuring if everything is working in a perfect manner.
- Using technology to keep the company updated behind the curtains.
- Update of the ERP system
- Organizing meetings and conf calls
- Keeping and maintaining company documents

Requirements:

Salary:
AED 5,000 to 7,000 per month inclusive of fixed allowances.
Additional benefits: Health insurance, travel accommodations, paid phone, paid time off