Senior Administrative Support Coordinator

Responsibilities

- Conduct day-to-day activities while ensuring compliance to policies and procedures
- Contribute to the identification of opportunities for continuous improvement of systems, processes in line with leading practices
- Establish working relationships with relevant internal stakeholders
- Collect feedback from internal stakeholders on issues being faced and other requirements
- Contribute to the preparation of progress reports directed to all relevant stakeholders to keep them informed of progress
- Receive, sort, and prioritize documents of incoming and outgoing correspondence to ensure smooth and efficient communications
- Record received correspondences and courier packages in a central repository to ensure proper tracking and follow-up
- Draft and organize content for official communications ensuring alignment with approved templates and guidelines
- Coordinate with concerned stakeholders and relevant mail delivery services for the delivery of outgoing correspondences and courier packages
- Provide administrative and clerical support as requested including preparation, copying, collation, binding, filing and the distribution of official documents, mails and other notifications and communication
- Record and archive digital and hard copies of confidential documents received / issued ensuring abidance with classification and indexing mechanisms

Requirements: