Document Controller

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we've led with vision, contributing to many of the world's most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their 2023 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you'll discover more than just a job - you'll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards, mentoring and coaching programs and extensive in-house on demand learning courses.

Responsibilities

The Document Controller is responsible for managing and controlling all project documentation within the Autodesk Construction Cloud (ACC) and Aconex platforms, ensuring that documents are accurately stored, easily retrievable, and securely maintained.

This role involves close collaboration with project teams, including BIM, GIS, and data management, to ensure that all documentation processes align with BIM ISO standards, particularly those related to the Common Data Environment (CDE) and document naming conventions.

The Document Controller will ensure that all project documentation is compliant with established procedures and is readily accessible to authorized personnel.

Document Management Coordination:
- Collaborate with project teams to ensure that all documentation tasks are completed efficiently and on schedule, utilizing platforms such as ACC and Aconex.
- Foster a collaborative working environment, encouraging open communication and teamwork among document controllers, project teams, and other stakeholders.
- Support team members in developing their document management skills and knowledge to meet project requirements and industry standards.

Quality Assurance:
- Ensure that all documents are managed according to the highest quality standards, complying with established BIM ISO standards, CDE requirements, and project-specific guidelines.
- Implement and maintain rigorous quality control processes to verify the accuracy, completeness, and integrity of all project documents.

Stakeholder Engagement:
- Act as the primary point of contact for document management-related matters, liaising with project managers, design engineers, and other stakeholders to ensure alignment and coordination across all disciplines.
- Facilitate coordination meetings and ensure that action items related to document management tasks are addressed promptly.

Reporting and Documentation:
- Prepare and submit all required document management reports, including progress updates, document control logs, and documentation of processes.
- Ensure that all document management records are maintained and readily accessible for review by stakeholders within ACC and Aconex.

Continuous Improvement:
- Identify opportunities for improving the efficiency and effectiveness of document management processes, including the use of ACC and Aconex, and implement best practices across the document management team.

Requirements: