Admin Assistant

Job description / Role

Wood is looking for a Admin Assistant to join our team in Iraq Basra.

RESPONSIBILITIES

- Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
- Requires an understanding of the content of the leadership team and method of operation as well as knowledge of departmental operations and procedures.
- Organizes and maintains files of the leadership team correspondence, records etc. and follows up pending matters
- Acts as receptionist for the leadership team screening correspondence and telephone calls
- Schedules appointments and coordinates arrangements for meetings for the leadership team
- Prints, organizes and prepares information for meetings
- Arranging travel / accommodation / car hire
- Prepares routine letters and memoranda for the leadership team review
- Organizes and expedites flow of work through office and initiates follow up action
- Support in collecting information and data for reporting
- Populates templates and creates documents
- General office housekeeping activities as required

- Proven experience as an Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Power Point, MS Excel and MS Outlook, in particular)
- Familiarity with email scheduling tools, like Email Scheduler
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills in both Arabic and English (Other Languages are a plus)
- Strong organizational and planning skills in a fast-paced environment
- Attention to detail
- Proactive and positive, works calmly under pressure
- Ability to manage a high volume of work and prioritize

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.