Chaumet Project Coordinator- (Emiratization)

Job description / Role

On behalf of Chaumet, We are looking for a Project Coordinator for its Middle-East regional office. Assisting and reporting directly to the General Manager Middle East, you'll be a general problem solver, master administrative tasks while collaborating with the different departments, supporting on the preparation of regional events and participating to the brand regional acceleration

About Chaumet
Since its founding in Paris in 1780, the history of Chaumet has been entwined with the History of France, quickly becoming the official jeweller to Empress Josephine. The High Jewellery savoir-faire of the Maison has been passed down from generations of jewellers for over 240 years. Crafted in the very heart of the Place Vendôme, the jewellery and watchmaking creations reflect these exceptional skills and pay tribute to the Parisian style. Currently in full transformation and firmly anchored in modernity, the House of Chaumet is undergoing a global repositioning with a strong sales growth.
Chaumet is looking for an Office Coordinator for its Middle-East regional office. Assisting and reporting directly to the General Manager Middle East, you'll be a general problem solver, master administrative tasks while collaborating with the different departments, supporting on the preparation of regional events and participating to the brand regional acceleration.

What you'll be doing

Office Management
- Manage the General Manager's calendar, scheduling appointments and meetings, and keeping track of deadlines and important events.
- Arrange travel and accommodation for the ME General Manager, as needed.
- Coordinate and prepare for meetings, including arranging meeting rooms, preparing agendas, taking notes, and distributing meeting materials.
- Conduct research and prepare reports for the ME General Manager, as required.
- Handle confidential information and maintain strict confidentiality at all times.
- Organize events, which may include planning and executing company events, conferences, birthdays, welcoming new employees, seminars etc.) and other gatherings.
- Undertake any other duties as required to ensure the smooth running of the Dubai office.
- Manage and maintain office supplies, equipment, and inventory
- Welcoming new team members (furniture, computer sessions and equipment, telephone, office, etc.)

Internal Communication & Events
- Work closely with ME General Manager & HR Manager to develop and execute an internal communication strategy
- Craft compelling and engaging content for internal communications: announcements, memos, presentations, articles, and other;
- Ensure transversal initiatives and projects are successfully communicated to employees;
- Support the communication plan for the development of a strong employer brand and company culture
- Guarantee alignment between external and internal communication, to ensure a consistent and coordinated approach to communication across the organization in HQ and in Middle East;

Projects Supervisor
- Ad-hoc participation to transversal projects (events, seminars, in store events)
- HR projects and missions (recruitment, employee onboarding)

What you'll need to succeed
- Graduated from a business school or equivalent university
- One successful experience in project management (internship or employment contract)
- Interest in the watches and jewelry sector
- Excellent communication skills and interpersonal skills
- Capacity of being organized and demanding
- Dynamic, pro-active and structured
- Fluent in English and Arabic

Please kindly remember that UAE Nationals will be considered for this role.

About the Company

The Chalhoub Group is the leading partner for luxury across the Middle East since 1955. As an expert in retail, distribution and marketing services based in Dubai, the group has become a major player in the fashion, beauty and gift sectors regionally.

By blending its Middle East expertise and intimate knowledge of luxury, Chalhoub Group is building brands in the region, by offering service excellence to all its partners and a unique experience to its customers through its passionate teams.

With a growing workforce of more than 9,000 people, implemented in 14 countries, as well as the operating of over 470 retail outlets, the group's success is attributed to its most valued asset of highly skilled and dedicated teams. Professionalism and passion are what fuel the Chalhoub Group's competitive edge in today's market.

By being committed to implementing sustainable practices into their business, the Chalhoub Group has been awarded in 2013 the CSR Label from the Dubai Chamber of Commerce.