Arabic Executive Assistant to C-suite

Job description / Role

An investment organisation at the grassroots of the economic development within the UAE, this company has been established for 40 years and has a highly influential female CEO at the forefront of the business. The ever-evolving portfolio includes agriculture, real estate development and technical advances and continues to be involved in worldclass investments to ensure the UAE remains an economic region of excellence.

Now seeking an experience C- suite EA this role will mainly support the CEO, with some support also given to the CFO. It will include all aspects of their business and on an ad hoc basis it will include a small number of personal tasks. You will also take on office management capabilities and essentially, act as the gatekeeper for the Executive Office. This role requires a great deal of confidentiality, assertiveness and commitment and therefore, those with a minimum of 5 years of experience a C- suite level is required.

A large part of this role will see you interact with the Executive team as a flow of information, reporting data and deadlines for the CEO. This is a highly visible position and you will be trusted to manage the Executive team relationships with professionalism and integrity. Presenting data at a senior level you should be robust and confident in your abilities and be able to understand the large volumes of data and reports and its impact on the business strategy. Overseeing several projects at one time, the EA will have a firm grasp of progress, bottlenecks and deadlines and bring a solutions driven approach at all times.

Document and diary management are high on the daily agenda and you will ensure all information is prepared in advance using MS Office including excel reports and PowerPoint presentations. Maintaining strong knowledge of internal visitors and an ever-extending network of contacts, you will have a keen eye for detail to ensure positive relationships are developed with all internal and external stakeholders. There will also be small aspects of personal management for the CEO and CFO including coordinating with household staff and property maintenance matters.

With regards to the Office Management duties this will include the coordination of team events and celebrations, supplier management and business continuity such as inventory and budget management, regulatory document renewals and management of all confidential files.

Requirements

Excellent communication skills and bilingual capabilities in both the Arabic & English languages are essential for this position. Those with highly relevant experience supporting at a C-suite level for 5 years or more and a flexible approach to work hours are required. This role offers a strong team environment and you will given a great deal of autonomy to ensure the time of your seniors is maximized and constantly prioritized. Offering an excellent stability factor with a benefits package including family, the successful candidate will ideally be available for an immediate start.

About the Company

Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.

We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.

Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.

Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.