Administrative Assistant | Corporate Services

Job description / Role

Job Requisition ID: 162964

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A"rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role

The Administrative Assistant provides essential office services by implementing and maintaining administrative systems, procedures, and policies, as well as monitoring ongoing projects. This role ensures the smooth operation of the office and supports team efforts to achieve related objectives.

What you will do
- Optimize Workflow: Study and enhance methods, implement cost-saving measures, and develop effective reporting procedures.
- System and Procedure Management: Analyze and improve operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implement necessary changes.
- Respond to Inquiries: Manage telephone and email inquiries related to stationery, cafeteria, plants, flowers, cleaning, manpower, and other business requests.
- Support Team Efforts: Contribute to team goals by completing related tasks as needed.
- Document Management: Organize and file papers and documents efficiently.
- Facility Management: Manage the Group HR floor, Facility management etc.

Required Skills to be successful
- Reporting and Administrative Writing
- Proficiency in Microsoft Office
- Process Management and Organization
- Information Analysis and Problem Solving
- Professionalism and Effective Communication
- Supply Management and Inventory Control

What equips you for the role
- Bachelor's degree and minimum 3 years of relevant experience in a similar office administration role.
- Good verbal and written communication skills to enable effective interactions with teams members, employees, managers, and other stakeholders.

We're here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click "apply": Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application.

About the Company

Established in the 1930's, the Al-Futtaim Group initially operated as a trading enterprise. Rapid development throughout the 1940's and 50's saw it establish itself regionally as an integrated commercial, industrial and services organisation, positioning itself one of the leading business houses in the lower Gulf region. Today, it operates collectively over 40 companies bearing the Al-Futtaim name, dominates many market segments in the UAE, and has expanded its sphere of operation to include Bahrain, Kuwait, Qatar, Oman and Egypt.

The Group comprises a diverse range of strategically positioned operating subsidiaries and associate companies, structured to give the Al-Futtaim Group the flexibility and versatility to keep ahead of local competition while keeping pace with the ever-evolving global business scenario. The Groups continued investment in world-class systems technology is clear evidence of its commitment to maintain leading edge performance and service delivery.

The success of the Al-Futtaim Group can be attributed to a business approach that combines the ability to change with the traditional values of integrity, service and social responsibility that define its core business philosophy. This, linked with the Groups belief in decentralisation, gives the heads of the operating companies a high degree of functional autonomy and authority, providing the Group with essential flexibility, and individual employees a clearly defined work culture and sense of responsibility.