Administrative and Executive Secretary

Job description / Role

About Us:

NFT Talent web design is a pioneering company offering comprehensive services in both web design and blockchain technology. NFT Talent Web Design specialize in creating visually captivating websites tailored to the unique needs of NFT (Non-Fungible Token) projects, while also providing expertise in blockchain development for businesses seeking to integrate this transformative technology into their operations.

Responsibilities:

• Human Resources Support:
• Source, screen, interview, and test qualified job candidates.
• Maintain comprehensive personnel records for all employees.
• Process new hires, transfers, terminations, and job classification changes.
• Track employee leave (vacation and sick).

Administrative Support:

• Create professional correspondence and documents.
• Develop and maintain presentations.
• Manage electronic records and spreadsheets.
• Handle all telephone and email inquiries efficiently.
• Implement and maintain a filing system to organize documents.
• Attend meetings, take accurate minutes, and keep detailed notes.
• Manage office supplies by ordering, maintaining inventory, and establishing supplier relationships.
• Oversee mailroom operations, including sorting, distributing incoming mail/parcels, and organizing outgoing mail.
• Maintain the company employee master list and registration data.
• Manage the recruitment system and source qualified personnel through manpower pooling.
• Oversee the renewal processing of the company's legal documents with the legal counsel.

Executive Support:

• Manage business-related information files for easy access.
• Answer phone calls, greet visitors professionally, and manage the Director's schedule.
• Compose professional letters and other business communications.

Financial:

• Manage accounts payable and receivable to ensure accurate financial records.
• Generate company financial reports (trial balance, balance sheet, etc.) using
• QuickBooks.
• Maintain and monitor the company's petty cash.

Tax and Compliance:

• Oversee VAT filing and ensure timely remittance of all taxes and financial obligations.
• Reconcile the company's bank statements with the QuickBooks bookkeeping ledger.

What We Offer:

• A creative and collaborative work environment.
• Opportunities for professional growth and development.
• The chance to work on exciting projects in a fast-paced, innovative industry.

Salary:
AED 4,000 to 5,000 per month inclusive of fixed allowances.

Requirements

Requirements:

• Bachelor's degree or equivalent experience preferred.
• Proven experience as a personal assistant or executive assistant.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Discretion and trustworthiness in handling confidential information.
• Flexibility to work outside of regular business hours when necessary.

About the Company

The premier marketplace for NFTs, where art, technology, and community converge to create a new era of digital ownership. Together, let's embark on a journey to discover, collect, and create the talents of the NFT universe.