Proposals Coordinator

Job description / Role

We are seeking a talented and detail-oriented Proposal Coordinator to join WOOD Team.

RESPONSIBILITIES
The Proposal Coordinator will play a vital role in our business development efforts by coordinating the creation and submission of proposals in response to client requests and opportunities. This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple tasks and deadlines simultaneously.
- Coordinate the entire proposal process from initiation to submission, ensuring deadlines are met and deliverables are of high quality.
- Collaborate with cross-functional teams, technical experts, and executives, to gather necessary information and resources for proposals.
- Write, edit, and proofread proposal content to ensure clarity, consistency, and compliance with client requirements. Develop proposal templates, boilerplate content, and other reusable materials to streamline the proposal process.
- Organize and maintain proposal documents, including templates, graphics, and other relevant materials, in a centralized repository.
- Ensure version control and document integrity throughout the proposal lifecycle.
- Conduct quality reviews of proposals to ensure accuracy, completeness, and alignment with client expectations and company standards.
- Coordinate internal and external reviews of proposals, incorporating feedback and revisions as needed.
- Monitor bid opportunities and RFP/RFQ portals to identify potential opportunities for proposal submissions.
- Manage the bid/no-bid decision process, providing recommendations based on strategic considerations and resource availability.
- Serve as the primary point of contact for client inquiries related to proposals, clarifications, and follow-up requests.
- Maintain open communication channels with clients to understand their needs and preferences, and incorporate feedback into proposals as appropriate.

Requirements

QUALIFICATIONS
- Bachelor's degree in business, marketing, communications, or a related field.
- Exceptional written and verbal communication skills, with a keen eye for detail in (Arabic and English).
- Strong organizational and time management abilities, with the capacity to prioritize tasks and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Ability to work effectively both independently and collaboratively within a team.

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.