Executive Assistant

Job description / Role

About the Role:
The primary responsibility of the Executive Assistant will be to provide efficient and high level of administrative support to senior leadership teams in all executive-related administrative tasks.

Duties and Responsibilities:
- Calendar, meetings management (scheduling, sending reminders, managing logistics and organizing catering).
- Serve as a focal contact person of intercontinental regions.
- Produce correspondence, presentations, meeting agendas, e-mails and any external mailings.
- Coordinate travel arrangements and relocation/emigration formalities (when required).
- Process expense reports and reimbursement claims.
- Manage all preparation aspects of agenda/events/conferences/team meetings.
- Support with purchasing processes: negotiating with suppliers, obtaining quotes, processing POs.
- Upon request, coordinate some tasks with facilities management and IT team.
- Handle highly confidential and sensitive information.

Desired Characteristics:
- Extremely well organized, with attention to details, yet able to multi-task in an environment of changing priorities.
- Intellectually sharp, able to grasp concepts and think/learn quickly.
- Understanding of lean concepts: continuous improvement by making incremental and sustainable changes.
- Calm under pressure
- Team player
- Familiarity and working knowledge of Intranet, OneHR, Concur and other relevant applications will be highly desirable.

Requirements

Qualifications/Requirements:
- Minimum of 8 years of EA/PA/Executive Secretary experience, most of it in an international corporate or MNC environment.
- Advanced user of Microsoft Word and PowerPoint applications as well as use of the internet and web applications.
- Basic level of Excel application to create charts, diagrams, and tables of data.
- Strong demonstrated verbal and written communication skills.
- Project & time management skills. Ability to meet deadlines.
- Well-organized with a sense of urgency.
- Excellent administrative and interpersonal skills, with ability and confidence to effectively interact with senior management and high-profile clients.

About the Company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work.

ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service.

ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement.

Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including:

• IT & Telecommunications
• Engineering & Construction, Oil & Gas
• Banking, Finance & Legal
• Sales & Business Development
• Marketing, Public Relations & Communications
• Human Resources & Training
• Customer & Support Services (Secretarial and Administrative)
• Operational, Supply Chain & Logistics
• Executive Recruitment
• Emiratization Solutions
• Recruitment Program Outsourcing Solutions
• Managed Service Provider Solutions
• Talent Based Outsourcing Solutions
• Outsourced Staffing Solutions